Files submitted to central contracts control boards shall comprise the
following:
(a) for the examination of tender documents:
-
an introductory note by the Project Owner or the Delegated Project Owner
concerned attesting to the availability of preliminary studies;
-
documents attesting to the availability of funds or budget allocation;
-
minutes of the central contracts control board meeting during which the
tender documents were examined;
-
the independent observer’s report on the central contracts control board
session during which the tender documents were examined, where
necessary;
-
the draft tender documents adopted by the tenders board.
(b) for contract award:
-
tender documents placed at the disposal of bidders;
-
minutes of the bid opening session;
-
evaluation report and, eventually, the summary report signed by members
of the Bid Evaluation Sub-committee;
-
minutes of the bid evaluation report review session;
-
minutes of negotiations, where necessary, particularly for invitations to
tender in 2 (two) phases;
-
the draft contract award decision;
-
the independent observer’s report.
(c) for draft contracts awarded by mutual agreement:
18
-
an introductory note by the Project Owner or the Delegated Project Owner
concerned;
-
the authorization of the Authority in charge of public contracts;
-
documents attesting to the availability of funds or budget allocation;
-
the contractor (s) tender file;
-
the allotee’s bid including the detailed prices;
-
the evaluation report, where necessary;
-
the approved draft contract;
-
the independent observer’s report, where necessary.
(d) for the draft contract amendment:
-
an introductory note by the Project Owner or the Delegated Project Owner
concerned justifying the contract amendment;
-
the technical note by the project manager or engineer;
-
the initial contract and, where appropriate, the amendments already
agreed;
-
the draft contract amendment signed by the Administration’s contracting
partner;
-
minutes of the board’s contract amendment review session, where
necessary;
-
the independent observer’s report, where necessary.
SUB-SECTION V
OPINIONS OF CENTRAL CONTRACTS CONTROL BOARDS
Official text
Spot-checked
In force from 20 June 2018
Source page 17